Document Management System (DMS)

Document management is one of the oldest of the content management disciplines – and was essentially born out of the need to manage ever growing amounts of information being created within organisations. In a world where only hardcopy information existed – there was always a physical limit to the amount of information that could be stored and retrieved. It could be argued that Microsoft with the introduction of MS- Office and MS-Windows released users from this physical limit – and with the exponential increase in information that has resulted, document management software has become an intrinsic part of most organisations as they seek to manage the vast quantities of data they hold. At the simplest level – all users who have a PC who set up folders into which they store word docs, PDFs, PowerPoint presentations, Excel spreadsheets etc are effectively generating a basic document folder structure to allow them to easily store, retrieve and expire document content. The difference between this type of document management and that provided by DMS vendors is effectively the scale of what is being managed